Theatre Secretary

Job Overview

We are looking for an enthusiastic, flexible in approach and efficient individual. This role will provide administrative support to the Theatre Manager & Theatre Team.

7.5 hour post working over 5 days Monday - Friday.

Main duties of the job

The successful applicant will be required to undertake a range of administrative duties providing administrative support to the Theatre team.

The post holder must have the ability to work as part of a team to ensure all relevant communications are carried out in a timely and accurate manner. You would be expected to confidently and sensitively handle enquiries from the other members of the organisation both in person and by telephone. We are a fast-paced environment that requires an adaptable individual who can self-refer.

You must have a good standard of education and excellent organisational skills. Previous experience of working within the NHS would be an advantage.

The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.

Working for our organisation

If you relish a challenge, have a passion to help others or simply fancy a fresh start, then Betsi Cadwaladr University Health Board (BCUHB) North Wales, has all the right ingredients. The largest health organisation in Wales, providing a full range of primary, community, mental health, acute and elective hospital services for a population of around 700,000, across North Wales. Join our team and get the support you need, in line with our Organisational Values and ‘Proud to Lead’ competence framework.

Enjoy being part of working with engaged leadership at all levels, and be assured we are committed to promoting equality and diversity, and are proud to welcome applicants under the “Disability Confident Employer” scheme.

Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.

Applications may be submitted in Welsh. Applications submitted in Welsh will not be treated less favourably than an application submitted in English.

Detailed Job Description And Main Responsibilities

You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.

Person specification

Qualifications/and Or Knowledge

Essential criteria

• NVQ3 Business & Administration or equivalent experience
• GSCE passes in English and Maths, Management Certificate or Office Management Experience
• Evidence of commitment to ongoing personal development
• Willingness to undertake training and development as necessary
  
  

Experience

Essential criteria

• To include a full range of secretarial procedures and knowledge to include: Microsoft PowerPoint Microsoft Access Microsoft Excel Microsoft Word
• Experience of working in a complex organisation providing comprehensive administrative / PA service within a corporate team
• Experience of setting up and using filing / IT systems in a large organisation
• In-depth and detailed knowledge and understanding of corporate procedures, the structure, policies, plans, regulations, management and operational procedures of the Organisation
• Advanced knowledge of word processing, spreadsheet and presentation packages.
• Ability to take comprehensive minutes.
  
  

Aptitude/Abilities

Essential criteria

• IT skills to include use of E-mail.
• Able to understand and maintain confidentiality. Excellent organisation / time management and communication skills.
• The ability to provide an efficient, prompt and accurate secretarial service.
• The ability to deal with member of staff / the public and external bodies professionally and sensitively and to maintain a high standard of confidentiality.
• The ability to judge the importance of information, prioritising and responding appropriately.
• Advanced key board skills / touch typing
  
  

Desirable criteria

• Ability to speak Welsh
  
  

Values

Essential Criteria

• Excellent interpersonal skills, Team player and well motivated
• Committed to continuous learning and improvement
• working in accordance with core organisational values, i.e. Demonstrate a commitment to working consistently in line with our Organisational Values, and enabling others within the workforce to do so to as evidenced in day to day work and through discussion at PADR
• High personal standards of performance and professionalism, flexibility
  
  

Other

Essential criteria

• Flexible approach to work