HR Administrator

Our Story

Our small Canadian-born business was founded in 1978 and has become a global organization that now spans 120 locations across 20 countries. Our expansion has been rapid, but what matters most is the common belief that drives all 5,000 of our people to be a different type of real estate organization. We believe that the places in which we live, work and play have the power to make us happier and healthier, and we are united by a shared sense of purpose, to have a positive impact on people’s lives. In short, we are a global commercial real estate advisory firm with a simple aim for real estate to play a leading role in creating vibrant buildings, cities and places that deliver long-lasting social value and economic impact.

Why Work for Us

We believe that our industry is changing, and we want our business to be a melting pot of curious minds, passionate hearts and strategic intelligence. Your gender, religion and race are all highly respected, but are less important to us than your ability to step up and change the game. We provide you with a place where you can do just that, with like-minded people. Collaboration is embedded in the way we work - our people have the autonomy to collaborate on client relationships, engage teams across the business, lead operations, work collectively on projects, participate in strategy and are ultimately responsible for our growth. Our distinctive Principal-led, privately-owned model puts us in the enviable position of being able to offer every employee the opportunity to own a share of our business and inspires and allows anyone to become a Principal. This role carries voting rights, so our people have a very real say in the future direction and operation of our business. This means that we are able to attract, engage and retain the best talent from the industry.

Working as part of the HR Administrative team you will provide administrative support to the HR Team and wider business across the employee life cycle.

• Provide first Line HR support and advice to employees, line managers and HRBP’s received through the HR Helpdesk, assisting with the interpretation of HR policies and procedures as governed by FAQs, templates, and guidelines for standard procedures.
• Work with the HR Administration team to maintain HR Data records and databases.
• Collate and input relevant information into the HRIS relating to payroll on a monthly basis (i.e. new starters, leavers, contract changes, maternity/paternity/sickness absence/other absence/ annual leave).
• Prepare various documents including employment contracts and HR related letters.
• Monitoring and auditing data,
• Ensure quality of service and operational performance by working within HR documented processes.
• Assist with HR projects.
• Undertake other duties as assigned by management and commensurate with this role.
  
  
  

You will be self-motivated (with a very supportive team!) and work autonomously, while aligning with overall business goals and objectives and share working towards shared goals. Effective communication and the ability to collaborate with team members across borders is essential. Being organized and demonstrating interpersonal skills, including written and verbal communication skills will be key in your success.

This is a high demand environment which requires keen attention to detail and focus on accuracy. You will have

• Strong administration skills with ability to work accurately, with attention to detail.
• Ability to organize, plan and prioritise daily, weekly and monthly tasks.
• Familiarity with HR systems including global HR systems capabilities, ideally including Workday.
• Dedication to maintaining strict confidentiality with respect to highly sensitive information.
• Excellent knowledge of MS office including Outlook, Word and Excel.
• Ability to manage multiple tasks simultaneously and drive them to completion.
  
  
  

At Avison Young, we are committed to building an inclusive culture that empowers all of our employees to thrive, be successful and feel a sense of belonging. Avison Young is an equal opportunities employer, and is committed to treating all its employees and job applicants equally. If you are person with a disability, if you are neurodivergent, or if you have a condition that you believe may affect your performance during our selection process, Avison Young will be happy to make reasonable adjustments to our processes for you.