Finance Administrator

I am eager to connect with a proactive and detail-oriented Finance Administrator ready to make a meaningful impact in the world of film marketing and publicity. This is an exciting opportunity to join a dynamic team at a leading global entertainment company on an initial 3-month contract, with the potential to become permanent. Based in London, this role offers a hybrid working model with 2 days in the office per week. This role is paying £118 per day (PAYE).

Your Role:

As a Marketing and Publicity Finance Administrator, you will provide essential financial and administrative support to two fast-paced teams within our UK Theatrical division. This position suits an organised self-starter who thrives in a high-pressure environment and is passionate about ensuring smooth financial operations in a creative, high-profile setting.

Responsibilities:

• Monitor the financials of film marketing campaigns, ensuring accurate tracking and alignment with reconciled media plans.
• Investigate and resolve discrepancies between invoices, reconciled plans, and purchase orders (POs) by collaborating with internal teams and external agencies.
• Process goods receipts for marketing POs against budgets and media plans, aligning with team and vendor expectations.
• Raise and manage all POs for the UK & Ireland Publicity department, ensuring timely creation ahead of publicity activities and services.
• Collaborate with senior leaders and cross-functional teams across the UK, EMEA, and global markets to align project budgets and resolve operational challenges.
• Partner with the VP and Director of Publicity to determine annual publicity budgets for the slate of films, updating as needed.
• Analyse past campaign budgets to improve future planning accuracy and support decision-making.
• Coordinate with internal and external stakeholders to manage vendor relationships, ensuring procurement compliance and efficient onboarding.
• Work with the events team to set up vendors, arrange upfront payments, and track budgets with contributions, ensuring accurate cost capture.
• Reconcile post-event budgets, comparing spend vs. actuals, detailing costs and POs, and highlighting over- or underspend.

Requirements:

• 1-3 years experience in a finance administration role. (Desirable film distribution, broadcasting, or a media environment).
• Advanced Microsoft Excel skills and strong numeracy abilities to ensure accuracy in financial processes.
• Excellent problem-solving skills, with the ability to tackle complex issues and deliver effective solutions.
• Exceptional organisational skills, capable of prioritising tasks and meeting tight deadlines in a fast-paced setting.
• Strong communication and multitasking abilities, with confidence in managing relationships with internal teams and external partners.
• Familiarity with systems such as SAP, ICampaign, P-Card, Concur, Apex/SPARC, or Beeline/FlexTalent (advantageous but not essential).

In our company values we aim for equity at all stages of the recruitment process, please let us know if we can do anything to make the process more accessible to you.