Executive Assistant

Unilever Prestige - UK HUB


Date: 4 weeks ago
City: London
Contract type: Full time
Title: Executive Assistant (12 month FTC)

Part Time: 4 - 5 half days a week, open to discussion

We are looking for an Executive Assistant who will play a crucial role in supporting UK Hub General Manager by managing the schedules/agenda, communications, and various administrative tasks.

Here are some common responsibilities and qualifications for this role:

Responsibilities

  • Scheduling and Calendar Management: Organize and maintain the UK GM’s calendar, schedule meetings, and coordinate appointments.
  • Ensure all meetings and appointments are scheduled accurately and conflicts are minimized.
  • Achieve seamless execution in scheduling, proactively utilize tools and maintain regular communication with executives to ensure seamless experience supported by positive feedback from the CEOs, LT Members, as well as UK Hub GM.
  • Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence where needed.
  • Travel Arrangements: Plan and book travel, including flights, accommodations, and itineraries. Organize and manage all travel arrangements, ensuring smooth and cost-effective travel.
  • Document Preparation: Prepare reports, presentations, and other documents as needed.
  • Meeting Support: Take notes during meetings, prepare agendas, and follow up on action items.
  • Office Event Management: Ensure the UK GM’s office runs smoothly, including ordering supplies and managing office equipment for the UK GM, as well as supporting employee engagement event activities in the office.
  • Confidentiality: Maintain strict confidentiality regarding sensitive information and documents.

Qualifications

  • Experience: Previous experience as an executive assistant or in a similar administrative role.
  • Skills: Excellent organizational, communication, and time-management skills. Proficiency in office software such as Microsoft Office Suite.
  • Education: A bachelor’s degree in business administration or a related field is often preferred.
  • Professionalism: Ability to maintain a high level of professionalism and discretion.

As an equal opportunities’ employer, Unilever Prestige Hub Brands: REN/Murad/Kate Somerville/Living Proof/Tatcha is committed to the equal treatment of all current and prospective employees regardless of age, disability, sex, sexual orientation, pregnancy and maternity, race or ethnicity, religion or belief, gender identity, or marriage and civil partnership. We aspire to have a diverse workforce because, in our view, diversity enables better business outcomes. We also believe that a more inclusive workplace, where people of different backgrounds work together, ensures better outcomes for all staff. From application to interview, we place inclusion at the heart of all we do. In particular, we strongly encourage suitably qualified applicants from a wide range of backgrounds to apply and join Unilever Prestige Hub Brands/REN/Tatcha/Murad/Kate Somerville/Living Proof.

How to apply

To apply for this job you need to authorize on our website. If you don't have an account yet, please register.

Post a resume

Similar jobs

Transfer Pricing Specialist

Aman, London
6 days ago
Position OverviewOne of the world‘s foremost names in luxury hospitality and a prime development operator requires an additional resource in the in-house tax team. Growth and complexity is fuelling the need for commercial and tax technical support in the area of transfer pricing.We are seeking a highly motivated and detail-oriented Transfer Pricing Specialist to join our team, reporting to the...

Waiter / Waitress

Figo Restaurant, London
2 weeks ago
**Please note that this job do not provide VISA SPONSORSHIP.**Job DescriptionWe are seeking an experienced waiter/waitress to join our dynamic team, passionate about italian cuisine!As a key member of our front-of-house staff, you will play a crucial role in delivering exceptional dining experiences to our valued guests. The ideal candidate will have a passion for hospitality, a strong work ethic,...

Social Media Manager

Pizza Pilgrims, London
£40,000 - £45,000 per year
3 weeks ago
We’re on a mission to make people happier one pizza at a time. To help us achieve that, we’re on the hunt for a Social Media Manager which is a brand-new position at Pizza Pilgrims. We’re super proud of our brand, and the content we make, but we know there’s room for improvement. Hopefully, this is where you come in!...