Cytology Administration Team Leader / Failsafe Officer

An exciting opportunity has become available for a well organised and self-motivated person to join undertake the role of administration Team Leader for a small team of staff alongside the role of Failsafe Officer for the NHSCSP.

The role requires someone who is able to pay attention to detail and will be confident enough to raise concerns as necessary.

Team leader

• Responsible for the day-to-day management of the cytology administration team, incorporating efficient planning and daily organisation of the team
  
  

Failsafe officer

• Responsible for the administration of the laboratory failsafe system as required by the Cervical Screening Programme national guidelines.
  
  

To support the Sample Taker Database administrator as required and in periods of their absence.

You will need to have excellent demonstrable communication & relationship skills, be an enthusiastic & motivated leader & team player, with problem solving skills.

The main duties include;

Team Leader

Plan and implement a work schedule, to ensure an efficient and timely output.

Have delegated responsibility from the cytology laboratory manager for basic HR tasks such as appraisals, return to work interviews and Health and Well-being meetings.

To assist in the delivery of training and competency assessment of the admin team.

To lead regular admin team meetings and actively participate in other departmental meetings as required.

Failsafe

Manage the receipt of Colposcopy discharge sheets from all units and enter the relevant information onto the LIMS, including histology outcomes.

Update and amend patient records, removing them from failsafe once Colposcopy attendance is confirmed.

Generate failsafe lists identifying patients with no record of Colposcopy attendance.

Make enquiries with clinics and primary care to establish current status of patients on this list and obtain information from Colposcopy databases.

Produce failsafe letters for patients still with no known attendance / outcome.

Collate replies received to failsafe letters and enter details onto the failsafe record, removing patients where Colposcopy attendance has been confirmed and closing failsafe as appropriate.

Closing date of applications: 27 November 2024

Interview date: 11 December 2024

As a trusted organisation at the heart of our communities, we recognise the important role we can play in supporting the public, patients, our own people and local partners in achieving the best of health for the local population and the communities in which they live by providing Exceptional Care Together

Our fundamental Values of Compassion, Openness and Excellence underpin how we intend to work as a Trust and the associated behaviours are becoming embedded in all aspects of how we work.

In Return We Will Offer

• Development opportunities, both professional and leadership development
• On-going support from recruitment to when you join our team and beyond.
• Staff benefits including employee assistance programme, discounted gym membership, onsite fitness classes, car schemes
  
  

Key Facts

• We see on average 4810 OP appointments a day.
• We are the 4th busiest Trauma & Orthopaedic outpatients department in England – an average of 2077 per week.
• An average of 1115 patients are seen in A&Es across our network every day – 3rd largest in the country.
• Our hospitals admit an average of 195 emergency patients daily.
• Last year we undertook almost 33,700 planned surgical operations in our 57 operating theatres.
• We are one of only 7 Trusts nationally with more than 50 operating theatres.
• We carry out more than 140 elective procedures each working day.
• UHDB is a research active University Hospital with a large and varied portfolio of clinical trials and research opportunities for all staff.
  
  

For further details / informal visits contact: Name: Caron Robert Job title: Consultant BMS / Deputy CSPL Email address: [email protected] Telephone number: 01332 789390