Payment Team Administrator

Duties/Responsibilities

Location: Eastleigh, Hampshire

Salary: £24,660 DOE

Working hours: 0900 to 1700 Monday to Friday

Benefits: 25 Days Holiday + BH, Flex Benefits (EMCOR UK discount scheme)

About EMCOR UK

At EMCOR UK, we revolutionise facilities management by combining our engineering heritage and innovation capability. We prioritise people in everything we do, collaborating closely with our customers to understand all their needs, from the big picture to day-to-day operations. Our purpose is to “create a better world at work”. Using our unique insight platform, "One Data World," we harness data-driven intelligence to make informed decisions, adapting our services to meet our customers’ evolving requirements. This allows us to cultivate an enhanced workplace experience for their teams whilst optimising efficiency, meticulously managing every asset, and minimising their impact on the planet. All supported by our commitment to safety, compliance, and assurance. Our partnering approach empowers our customers to shape a better future. Whether guiding their path to net zero or redeveloping their facilities for enhanced efficiency, we create better places for work whilst taking away the burden of facility operations, freeing up our customers to concentrate on their business.

Job Purpose

To process invoices and ensure timely payment of Creditors.

Duties / Responsibilities

• Reconciling supplier statements
• Accurate processing of high volumes of Creditors Invoices in line with Company procedures
• The timely payment of Creditors and preparation of BACS runs to strict deadlines
• Liaising with Creditors, Procurement and employees both verbally and in writing to resolve payment/invoice queries
• Review of Aged Creditors, old invoices in query and debit balances
• Resolve and deal with legal letters and Court actions
• Ensure all Subcontractor’s payments are made in accordance with Inland Revenue Rules
• Scanning of invoices as and when required
  
  

Person Specification

• Previous Accounts payable experience
• Ability to work under pressure and process high volumes of invoices.
• Working knowledge of Microsoft /software packages i.e. Word and Excel.
• Good interpersonal skills (for dealing with staff and suppliers)
• Knowledge of JD Edwards would be an advantage but is not essential
• The ability to prioritise workload
• Good communication skills both written and verbal
• Strong time management skills
• Good attention to detail
• Team player with the ability to work under own initiative
• Ability to plan and organise
• Accurate keyboard skills
  
  

At EMCOR UK, we embrace and celebrate diversity in all its forms.

We welcome applicants from all backgrounds and experiences, regardless of age, race, gender, sexual orientation, religion, disability, or any other characteristic that makes you unique. We believe that a diverse and inclusive workforce fosters creativity, innovation, and better problem-solving.

We encourage applications from all candidates and are committed to providing equal opportunities for employment and growth, supported by our inclusive policies and practices.

Join us in our endeavour to build a culture of mutual respect and equity, a place where every voice is heard, and every individual is championed.

Join us in building a better world at work.

Benefits

25 Days holidays + Bank holidays

Holiday Buy Scheme - up to 5 days a year

Industry leading Maternity & Paternity Policies

Refer a Friend scheme – worth £500 per referral

GEMS – Internal recognition scheme with vouchers for Amazon and retail/dining

Extensive Learning & Development opportunities, including opportunities for progression.

Access to Flex Benefits: Discount Shopping, Gym, Mobile, Family Activities, Insurance, Dining Experience, Car Leasing and Breakdown Cover.

Bike To Work Scheme

Paid volunteering and charity days

Medicash - Health cash plan - Benefits covered include dental, optical, physiotherapy and a health & wellbeing.

Employee Assistance Programme - Offering guidance and advice on Personal, Health, Legal and Financial queries.