Human Resources Administrator

Job Title: HR Administrator / HR Officer / HR Coordinator

Location: Hybrid / Multi site

Reports to: Senior HR Business Partner

Department: People & Culture (HR)

Contract: Full-time / Permanent

Job Summary:

The HR Administrator (Or equivalent title) plays a critical role in ensuring smooth and effective HR operations within the business. The role has oversight in managing various administrative tasks, maintaining employee records, handling HR documentation and supporting the HR team with recruitment, onboarding and appropriate employee relations functions.

The HR Administrator will be given the autonomy to manage their workload and will be the first point of contact for topics that fall within their remit. The ideal candidate will be looking to maximise their exposure to build up their knowledge, experience and reach within the role and will form a strong foundation to enable them to build a skillset that will support development into future HR Advisor roles.

Key Responsibilities:

HR Admin Support:

• Managed and maintain employee records and HR database, ensuring information and data is accurately recorded.
• Prepare and update HR documentation to support the HR Business Partner with open ER topics.
• Assist in audits and ensure all employee records are complete and up to date.

Recruitment & Onboarding:

• Support the recruitment process by uploading job adverts to internal and external platforms.
• Providing guidance to hiring managers on onboarding processes ensuring they follow the required steps.
• Assist the Shared Services team with onboarding of employees, collecting relevant paperwork and ensuring right to work checks are completed in line with our employer obligations.
• Coordinate quarterly induction sessions for all EVCGF new joiners.
• Ownership of all background check requirements for both new joiners and existing employees.

Payroll & Benefits:

• Assist both the Shared Services and Payroll teams by maintaining attendance and leave records and ensuring information is captured within our HRIS.
• Provide ad-hoc information as requested by the payroll team.
• Employee Relations (ER):
• Where appropriate act as the first point of contact for HR related enquiries, sign posting to company policies and procedures.
• Support with addressing employee concerns and escalating when required, ensuring proper resolution in line with company policies and best practice.
• Provide administrative support for employee performance reviews.
• Producing monthly people reports, highlighting trends to senior management.

HR Project Support:

• Assist in various people focused projects, including training and development initiatives, recruitment process amendments and employee engagement.

Reporting:

• Run weekly and monthly department reports, covering headcount, turnover and staff movements.
• Adhoc reporting and completion of legal surveys.

Qualifications & Experience:

• Experience: Experience working within a junior HR role, ideally within a faced paced and changing environment.
• Knowledge: Working knowledge of core employment law and best practice.
• Certification: CIPD Level 3 would be desirable (with aspirations to study and complete level 5)
• Technical: Strong working knowledge of MS Office and familiarity with HRIS.

Skills and Competencies:

• The ability to navigate the complex nature of HR whilst ensuring that topics are handled with upmost confidentiality, discretion and in good faith.
• Positive approach to building effective relationships with stakeholders across the business.
• Strong organisational skills with a key focus on attention to detail.
• A team player who has a collaborative approach and a can-do attitude.