Executive Team Administrative Assistant

Job Description

JOB DESCRIPTION

Are you looking for a role that will put you at the heart of the Scottish Government and provides a unique chance to develop your skills while growing your Civil Service career in a high profile, fast-paced environment?

You will join the Executive Team Strategic Governance Office (ETSGO). You will play a key role in providing dynamic support to the Executive Team – which includes the Permanent Secretary and all Directors-General. Executive Team is the SG’s senior leadership team, with responsibility for leading the organisation to deliver its outcomes for Ministers and the people of Scotland.

This exciting role sits within a very supportive team and will suit someone who enjoys working in a fast-paced, dynamic and highly rewarding environment. You will have the opportunity to strengthen your understanding of how the Scottish Government operates, build relationships and develop you organisational skills while studying towards a SVQ qualification.

This is a Modern Apprenticeship opportunity, throughout the first 12 months the success candidate will be expected to gain a relevant SVQ qualification. Support will be provided by an internal assessor who will work with you on a monthly basis with time given to work on your qualification.

Responsibilities

• Managing calendar invites – ensuring the correct people have the information they require in a timely manner.
• Managing the ETSGO mailbox – dealing with emails quickly and accurately, in line with priorities and to tight deadlines.
• Building strong relationships within the team and wider division, with Director General Offices and across the organisation.
• Providing logistical support for meetings whether hybrid, remote or in-person.
• Supporting the commissioning of papers for meetings, ensuring information is retained in line with relevant information management practices.
• Maintaining an accurate record of Executive Team meeting actions, and ensuring progress is monitored and documented.
  
  

Responsibilities

Success Profile

• Communicating and Influencing – Level 1
• Working Together – Level 1
• Managing a Quality Service – Level 1
• Delivering at Pace – Level 1
  
  

You can find out more about Success Profiles Behaviours, here: Behaviour levels - Success profiles: candidate guide - gov.scot

How To Apply

Apply online, providing a CV and Supporting Statement (of no more than 750 words) which provides evidence of how you meet the skills, experience and behaviours listed in the Success Profile above.

If invited for further assessment, this will consist of an interview and presentation.

Assessments are scheduled for w/c 31/03/25 onwards however this may be subject to change.

Qualifications

About Us

The Scottish Government is the devolved government for Scotland. We have responsibility for a wide range of key policy areas including: education, health, the economy, justice, housing and transport. We offer rewarding careers and employ people across Scotland in a wide range of professions and roles.

Our staff are part of the UK Civil Service , working for Ministers and senior stakeholders to deliver vital public services which improve the lives of the people of Scotland.

We offer a supportive and inclusive working environment along with a wide range of employee benefits. Find out more about what we offer .

As part of the UK Civil Service, we uphold the Civil Service Nationality Rules .

Location

The post is based at St Andrews House, Edinburgh. The division adopts the Scottish Government hybrid working policy and principles, where arrangements are agreed locally. Attendance will be required in office several times a week to carry out certain duties, otherwise the post will combine with working from home.

Working Pattern

Our standard hours are 35 hours per week. We offer a range of flexible and hybrid working options depending on the needs of the role. If you have specific questions about the role you are applying for, please contact us.

Equality Statement

We are committed to equality and inclusion and we aim to recruit a diverse workforce that reflects the population of our nation.

Find out more about our commitment to diversity and how we offer and support recruitment adjustments for anyone who needs them.

Further information

Find out more about our organisation, what we offer staff members and how to apply on our Careers Website .

Read our Candidate Guide for further information on our recruitment and application processes.