Executive Assistant (with Office & Facilities Management)

Nomios' mission is to build a ‘secure and connected’ future. Organisations across Europe depend on us to help secure and connect their digital infrastructures.

In support of our continued growth, we are seeking an Executive Assistant to join our team to provide comprehensive administrative support to senior executives, while ensuring the smooth operation of office and facilities management. This is a fantastic opportunity for someone ready to take the next step in their career, with a company that invests in its people and offers opportunities for development.

Your role as Executive Assistant

You will work closely with the UK Managing Director and Leadership Team, acting as a trusted partner, managing schedules, communications, and key projects, while maintaining a professional and organised work environment. Your ability to handle multiple priorities with efficiency and discretion will be crucial in contributing to the organisation’s success.

You will play a pivotal role in ensuring operational excellence, bringing an energetic but diligent approach to your work. Building professional relationships with employees and managers across all levels of the business, as well as with external stakeholders, will be key to your success. In addition, you will take ownership of Health & Safety responsibilities within the business, address queries in the shared Office inbox, and provide support by covering for the Office & Events Manager as needed.

Key Responsibilities

No two days will be the same whilst you work to support our busy team!

Key responsibilities will include:

Executive support

• Manage executive schedules, including meetings, appointments, travel arrangements, and events
• Serve as a primary point of contact between executives and internal/external stakeholders
• Handle confidential information with the utmost discretion and professionalism
• Assist in the planning and execution of special projects and organisational initiatives
  
  
  

Office management

• Work seamlessly with our Office & Events Manager to oversee daily office operations, ensuring a well-maintained and productive workspace
• Coordinate with IT and other departments to ensure seamless office functionality
• Develop and implement office policies and procedures to optimise efficiency
• Support event planning and coordination as required
  
  
  

Facilities management

• Ensure the maintenance, safety, and security of office facilities
• Liaise with the estate team, contractors, and service providers for repairs and maintenance
• Keep up-to-date with regulations to ensure ongoing compliance with health & safety standards
• Conduct regular inspections to identify and resolve facility-related issues
• Ensure that risk assessments are implemented and maintained as required
  
  
  

We hire result-orientated, smart, and high-energy individuals who bring a can-do attitude and a willingness to go the extra mile and deliver exceptional outcomes. You will be conscientious, reliable, and methodical in your approach, and should enjoy working in a fast-paced and dynamic business environment. Exceptional attention to detail is an absolute must (we cannot stress this enough!), as is the requirement to uphold the highest standards of confidentiality and professionalism in your work.

Additional requirements include:

• Fluent in English with excellent written and oral communication skills
• Solid educational background
• Strong team player who can also use initiative and work independently
• Exceptional organisational and time-management skills
• Ability to build strong, trusting relationships quickly
• Good sense of humour
• Ability to work under pressure and multi-task without compromising on quality
• Familiarity with Microsoft 365
• Flexibility to adapt to changing priorities
• Familiarity with health and safety regulations and office compliance standards would be advantageous
• Previous experience in a similar role would be advantageous
  
  
  

Job specifics

• This is an office-based role (Basingstoke) with flexibility for occasional homeworking by agreement – free hot & cold drinks, breakfast items, snacks, lunches, and regular takeaway Fridays are provided to all staff in the office!
• Hours are full-time: Monday-Friday, 9:00am-5:30pm
• Occasional travel may be required, including overnight stays
  
  
  

Why would you choose to come and work with us?

You will get to work in a dynamic, fast-paced environment where you are free to use your initiative in support of our strategic objectives. You will work alongside high calibre sales, technical, and operational experts as part of a supportive, tight-knit team, within which every individual has an important part to play and makes a real difference. Nomios offers a highly competitive salary and commission scheme along with industry-leading benefits.

Nomios is an equal opportunity employer and is committed to creating and sustaining an environment in which everyone is provided with an equal opportunity to grow and develop, and no individual will be unjustly discriminated against. This includes, but is not limited to, discrimination because of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion and belief, sex and sexual orientation.