Executive Assistant

Executive Assistant to the COO

We are Cunningham. We are one of Ireland's award-winning building and civil engineering contractors with an extensive track record in delivering projects across multiple sectors in Ireland, including mission critical, healthcare, education, fit out and residential. The company has recently expanded into new markets and business sectors, particularly in the infrastructure and specialist areas and has gained a reputation as a leading and reputable contractor who delivers quality assured solutions to its wide-ranging customer base.

Our people are at the heart of everything we do, and we're committed to delivering an exciting career with learning, development and progression potential.

The Executive Assistant to the COO will provide high-level administrative support to the Chief Operating Officer, ensuring the smooth operation of the COO's office and supporting the strategic initiatives of the organization. This role requires excellent organizational skills, attention to detail, and the ability to handle confidential information with discretion.

REPORTING TO: COO

LOCATION: Based in Newry, Co. Down

CONTRACT TYPE: Full Time, Permanent

HOURS: Monday – Friday 40 hours per week with early finish on Fridays

Key Responsibilities:

1. Schedule Management: Manage and maintain the COO's calendar and schedule, coordinating meetings, appointments, and travel arrangements.
2. Meeting Coordination: Organize and prepare agendas, minutes, and other materials for meetings, ensuring effective communication and follow-up.
3. Report Preparation: Assist in the preparation of reports, presentations, and other executive communications, ensuring accuracy and timely delivery.
4. Confidentiality: Handle confidential information with discretion, maintaining a high level of professionalism and integrity.
5. Liaison: Serve as a liaison between the COO and internal/external parties, including other executives, department heads, and key stakeholders.
6. Strategic Support: Support the COO in strategic planning and project management, providing insights and administrative assistance as needed.
7. Administrative Support: Provide general administrative support, including data entry, filing, correspondence, and other office tasks.
8. Project Management: Assist in managing special projects and initiatives, ensuring they are completed on time and within budget.
9. Team Collaboration: Work closely with other executive assistants and administrative staff to ensure seamless operations and effective communication.

Qualifications & Experience:

• A bachelor's degree in Business Administration, Management, or a related field.
• Proven experience as an executive assistant or in a role providing high-level administrative support.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite and other relevant software.
• Ability to handle confidential information with integrity.
• Professional demeanor and appearance.

Skills & Attributes:

• Excellent attention to detail and organizational skills.
• Strong analytical and problem-solving abilities.
• Effective communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Ability to manage multiple priorities and meet deadlines.
• Discretion and confidentiality in handling sensitive information.

Benefits

As part of the Cunningham team, you will be offered the following employee benefits in addition to your market leading salary:

1. 31 days Annual Leave
2. Life Assurance Policy
3. Pension Scheme
4. Employee Assistance Programme
5. Flexible Working Policy
6. Wellbeing Events
7. Company Occupational Health
8. Social Events
9. Team Development Days
10. Ongoing Training & Development
11. Bespoke career pathways
12. Support for Chartership Pathways
13. State-of-the-art office facilities
14. On-Site Car Parking
15. Professional Membership Support
16. Branded clothing

To apply for this role, please visit: https://cunninghamcontracts.bamboohr.com/careers to find out more and share your CV with us today.

Cunningham is an equal opportunities employer and we welcome applications from all suitably qualified persons.