Document Controller

About the role

Job Opportunity: Document Controller – Balfour Beatty
Location: Willerby, Hull
Full-Time Position

Balfour Beatty, a leading international infrastructure group, is looking for a skilled Document Controller to join our team in Willerby, Hull. This is an exciting opportunity to support operations and projects by ensuring the efficient management and control of all project documentation and workflows.

What you'll be doing

• Manage and maintain confidential records such as operational documents,
• Execute on workflows/transmittal processes
• Manage the control of Internal and External registers, to ensure they both align
• Maintain templates and file all relevant documentation to SharePoint and BIM360 and other platforms
• Distribute information with correct configuration management and revision control Analytical Thinking & Decision Making
• Seek continuous improvement on current systems and processes
• Ensure timeous information is provided to the client, to the project team and any
  subcontractors where applicable
• Provide feedback on any documentation issues that impact on the wider project
  Health Safety & Environmental
• Ensure a relentless focus on Zero Harm and contribute toward observation and
  other KPIs
• Liaise with project teams to ensure they have a full understanding of document
  control
• Provide training as required such that documentation control requirements are met Risk, Issue & Opportunity
• Ensure that the project team are notified of all potential opportunities and risks
  Procurement & Supply Chain
• Support in review of supply chain specialists
• Support in compilation, control and submission of H&S file/Quality Handover information and ITPs throughout the project
• Help to identify opportunities for improvement
• Check and review formatting and QA information of documentation
• Provide information for various project KPIs Schedule
• Ability to manage own schedule, and prioritise document submissions
• Ensure timely submissions of documents where required
• Weekly reporting
• Management of review timeline
• Execute contractual requirements in relation to document control as noted by senior personnel
• Ensure accurate control of digital information from pre-construction through to archiving
• Manage business archiving such that all documentation is stored efficiently and can be accessed and referenced at all times

Who we're looking for



The following qualities/experience are essential:

• Proficient in IT systems and EDMS used in documentation control –
  BIM360, SharePoint, Aconex, ViewPoint, BC
• Experience of document control
• Understanding of BIM and digital tools, including a working understanding
  of ISO19650
• An ability to understand how the operations of the department relate to others and work collaboratively to obtain the best outcome for the business
• Able to communicate effectively both verbal and written with all levels of the organisation
• Good interpersonal skills that enable working relationships to be developed at all levels across the business and be able to negotiate and influence

The following qualities/experience are desirable:

• Experience of working on a variety of project types
• Proficient on O365
• Holds a current driving license

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

We are a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: [email protected]