Doctors Administrative Assistant

Job Overview

University Hospital Southampton NHS Foundation Trust is delighted to offer a fantastic opportunity to work with us.

Please see below for detailed job description of the role.

Main duties of the job

We are looking for an enthusiastic individual to join our busy dynamic team within Cancer Care. An exciting opportunity has arisen to join a team of Doctors Administrative Assistants. This role encompasses speciality clinical areas for Medical Oncology, Clinical Oncology and Haematology and is a full-time permanent position.

This role is pivotal in working with the multi-disciplinary teams within Cancer Care, working closely with doctors and ANPs on a daily basis. Post holders are required to work Monday to Friday between the hours of 8am and 4pm.

Based within a busy ward environment, you will be working alongside clinical staff assisting them with their admin duties, including scribing doctors' patient reviews and discharge letters which are completed when patients are deemed medically fit for discharge. This is a pivotal role embedded within the ward areas and allows our clinicians to spend more time with their patients.

Working for our organisation

University Hospital Southampton is one of England's largest acute teaching Trusts, offering a wide range of learning and development opportunities to support your career aspirations.

Located on the south coast with an international airport and direct rail links to London, Southampton offers an ideal setting to live and work, with the New Forest, South Downs and Jurassic Coast.

We believe that using technology wisely shows strong time management and commitment to innovation. However, personalizing your recruitment application to highlight your unique skills and experiences is crucial. Relying too heavily on generic, AI-generated content instead of drawing from your own strengths and accomplishments may lead to your application being rejected if multiple candidates present identical or similar information.

At UHS we’re committed to providing a flexible working environment where possible. Whether you are balancing family, study, or your wellbeing with your career, we want to support you so you can help our patients.

At UHS, we proudly champion individuality, recognizing that outstanding care is only possible with a diverse, inclusive team. We’re committed to creating an anti-racist, anti-discriminatory environment where everyone feels valued, safe, and empowered to make a meaningful impact in our communities. We welcome applicants of all backgrounds, identities, and experiences to join us in building a healthcare community where everyone can belong, thrive, and contribute.

What You'll Do

Detailed job description and main responsibilities

This role is pivotal in working with the multi-disciplinary teams within the Cancer Care wards, helping to co-ordinate inpatient pathways and optimise inpatient bed flow. This includes inputting data to DWL and initiate an e-Discharge summary with findings and support inpatient team as knowledge grows.

What Were Looking For

We are looking for a competent, self-motivated and professional individual. As a flexible team player you will have excellent communication skills and a strong ability to work accurately to tight deadlines.

You will need to have excellent attention to detail, ideally medical terminology knowledge to read and comprehend medical notes and results, as well as experience in a busy demanding medical environment. You will need to be able to communicate with staff at all levels to ensure information and data quality meets their needs.

You will need strong written communication to write discharge summaries, populate doctor's worklists, and prep patient notes for doctor's ward rounds.

Person specification

Qualifications, Knowledge & Experience

Essential criteria

• NVQ 3 In Business Administration or equivalent relevant experience
• RSA 2 word processing / typing or equivalent experience
• Knowledge of basic medical terminology
• Experience in a busy and demanding medical environment
• Experience of working under high pressure and to deadlines
• Admin experience within a customer focused environment
  
  

Desirable criteria

• e-Camis Trained
• Knowledge of Doctors Work List, Edocs, PACs, eQuest
• Experience working in the NHS with associated IT systems
  
  

Values & Behaviours

Essential criteria

• Patients First
• Always Improving
• Working Together